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Value at a Hybrid Event

Five Ways To Provide Value At A Hybrid Event

Meeting planners in 2020 are stretching their creativity to engage Orlando convention attendees in new ways while preserving safety and health. There’s no substitute for coming together in person, but some people will need to stay away for health reasons, given the pandemic’s ongoing impact.

Even though it may not be possible for everyone in a company to attend an in-person event, our Caribe Royale event experts can offer solutions to keep your team members engaged and maximize the positive impact of your Orlando event. A hybrid event — one that attendees can access both in person and virtually –offers a variety of opportunities for your team members to come together, learn more about each other, and solidify their relationship with your company. And, with wireless internet available throughout our entire property, Caribe Royale is the perfect venue for meeting planners seeking to create a hybrid event in Orlando. Here are five ideas for hybrid event elements that go the distance.

Icebreakers

Icebreakers are quick tools to help team members become more familiar with each other and can be implemented while maintaining safe distances and through online platforms. A fun icebreaker is “Guess Who?” during which attendees give three or four facts about themselves and others, then use their skills of deductive reasoning to try to guess the other attendees. Event planners can use Microsoft Teams or even Zoom so that remote employees can participate.

Interactive Games

Playing games is always a lively way to help team members unwind and get to know each other better. And the best part is that you have plenty of choices with this approach. Again, you can use online platforms so that everyone can participate and then break people into groups to play everything from trivia to Pictionary to lip-sync battles. For example, Coco Events offers “Game of Phones,” a trivia-based game played online that’s fully customizable with your company’s branding, including the option to create specific questions. The game can accommodate up to 1,000 people and there’s even an option for live voting —a great tool for instant feedback.

Virtual Scavenger Hunts

You don’t want to make dozens of people walk around touching and collecting a variety of items for a scavenger hunt, but there’s a way to have all the fun of the game with none of the risk. Virtual scavenger hunts from companies like Watson Adventures are more popular than ever, and they are the perfect way to connect in-person and online attendees. Through video conferencing, attendees meet up with a live “hunt host” who facilitates a 60-minute game. Scavenger hunts not your thing? Try the company’s murder-mystery experience where small teams work together to find clues to identify a killer. Games like this are sure to bring your employees closer while they have a great time, virtually or in person.

Touch-Free Fundraisers

Auctions and fundraisers are a meaningful way to add a charitable aspect to your gathering, and they can easily be adapted for hybrid events. Corporate Event Interactive offers “iQuiz for a Cause,” a virtual game designed to give back to select charities. Each team chooses a cause, whether raising money for fighting cancer or helping the homeless, and then completes a series of trivia questions, visual puzzles and riddles. The company can also provide an emcee and maintain a live leaderboard. Coming together for a cause creates powerful impact for a corporate gathering.

Get Creative

Nothing melts away stress, helps people to let their guards down, and encourages interaction like a creative project. Yaymaker, a company that offers live painting workshops in ten cities, has begun offering virtual paint nights for private parties and corporate groups. Events are led by an expert host who guides guests on an online streaming platform. Materials can be ordered ahead of time and shipped directly through Yaymaker’s website.

While we’re operating in a “new normal,” event planning has to be approached differently. The good news is that there are plenty of creative and fun ways to encourage interaction among remote team members that bring value to the company and make you look like the event planning superstar that you are!